Coordinating Board for Higher Education Meeting Minutes 06-00

June 8, 2000

The Coordinating Board for Higher Education met at 10:30 a.m. on Thursday, June 8, 2000 in the Youngman Agricultural Center at College of the Ozarks, Point Lookout. Members present were:

Ray Henry, Chairman
Lynn Ewing, Vice Chairman
Marie Carmichael
Mary Findley
Dudley Grove
Sandra Kauffman
Jim Summers

Absent were John Bass and Mary Joan Wood.

Also attending were:

Kala M. Stroup, Commissioner of Higher Education
Robert Stein, Associate Commissioner for Academic Affairs and Planning
Brian Long, Associate Commissioner for Fiscal and Legislative Affairs
Terry Barnes, Assistant Commissioner for Community Colleges & Technical Education
Joy Casada, Secretary to the Board
Janet First, Administrative Assistant
Carol Kaylor, Director of Accounting and Personnel Services
Cheryl Kesel, Public Information Officer
Pam King, Coordinator, Client Services
Jim Matchefts, General Counsel
Dan Peterson, Deputy Director for MOSTARS
Dale Swoboda, Senior Associate for Fiscal Affairs
Becky Carron, Administrative Intern
Lora England, Communications Intern

There being a quorum present, Chairman Henry called the meeting to order. A list of guests attending the meeting is attached. (Attachment A)

Comments from Chairman Henry

Dr. Henry expressed the board's appreciation to College of the Ozarks for hosting the meeting and introduced Dr. Kenton Olson, dean of the college, who presented a welcome and information on the College of the Ozarks.

Welcome by Dr. Kenton Olson, Dean of the College

Dr. Kenton Olson reported that the College of the Ozarks is unique among American colleges and universities in that students work rather than pay to help defray their educational expenses. Not one full-time student pays a penny of tuition; instead each works 15 hours a week at a campus job. There are only five other institutions in the nation that are similar to College of the Ozarks in terms of the work program. The college has an endowment of $270,000,000 and would not have to continue with the work program but it has become an integral and central part of the institution and its educational mission. College of the Ozarks has a five-fold mission, which stresses academics, vocational, spiritual, cultural, and patriotic growth. Central to that mission is character and character development. Dr. Olson described some of the work programs and told how students are assigned to the various programs.

Minutes of the April 13 CBHE Meeting

Mrs. Grove moved that the minutes be approved as submitted. Mr. Ewing seconded the motion, and it was unanimously passed.

Report of the Commissioner

Commissioner Stroup informed the board that she had been notified that Kemper Military School and College would terminate its junior college immediately. The institution has notified the North Central Association of Colleges and Schools and all the other appropriate groups. The department has been working with the institution in regards to its student financial aid programs.

Follow-up to the March 29, 2000 CBHE Special Meeting

Commissioner Stroup noted that she had provided the board with a summary report of actions that have occurred in regard to this matter and stated that it would be premature at this time to continue discussions on this matter.

Report of the CBHE Presidential Advisory Committee

Dr. Henry Shannon reported that the CBHE Presidential Advisory Committee had a very spirited and positive meeting earlier in the day. The agenda consisted of the following items:

• Summary of Legislation Truly Agreed to and Finally Passed - Second Regular Session, 90th General Assembly
• Update on the Missouri K-16 Coalition
• Formula Factors for FY 2002
• Off-campus and Out-of-district Instruction (House Bill 1456)
• Revisions of the State Level General Education Policy
• Missouri High School Graduates Performance Report: Outstanding Schools Act - Senate Bill 380
• Cost Containment and Quality Improvement in Higher Education Conference - September 28, 2000
• College Guarantee Program

The following discussion is from the CBHE Presidential Advisory Committee meeting and relates to specific board items.

Summary of Legislation Truly Agreed to and Finally Passed - Second Regular Session, 90th General Assembly (Tab M)

Dr. Brian Long reviewed the legislation that was passed during the Second Regular Session, 90th General Assembly that relates to higher education. These include:

House Bill 1486 which allows certain salary expenses to be used for maintenance and repair matching requirements at community colleges.

House Bill 1396 requires the Governor to designate February as Missouri Lifelong Learning Month and requires the University of Missouri Board of Curators to request an annual appropriation of at least $200,000 for the purpose of funding research grants in the area of spinal cord injuries. HB 1396 also provides technical corrections to the laws regarding student representatives to the governing boards of public institutions of higher education that were passed in 1999. HB 1396 removed the language prohibiting the University of Missouri from charging or collecting tuition as opposed to incidental or educational fees. This bill contains a technical flaw involving the repeal of a statute related to the University of Missouri Curators.

House Bill 1808 is an omnibus retirement bill that was amended to modify public colleges' and universities' options on retirement policies.

Senate Bill 894 is an omnibus local government and taxation bill that has one provision impacting higher education. This provision changes the relationship between assessed valuation thresholds and the maximum tax levies that may be imposed by community colleges without voter approval.

Dr. Long also reported that the FY 2001 state appropriations to higher education have increased by 4.5 percent, or $1.15 billion over FY 2000's appropriations. All of the board's capital budget requests were funded. However the Hancock lawsuits are pending in court and if the suits are decided against the state the refunds would be taken from the FY 2001 capital budget.

Update on the Missouri K-16 Coalition (Tab F)

Dr. Robert Stein reported that Commissioners Kala Stroup and Robert Bartman held a Presidents/Chancellors Summit on April 25. The group agreed to meet regularly with both commissioners to address K-16 issues

The Coordinating Board for Higher Education met with the State Board of Education on May 18. In an effort to provide greater involvement of higher education in the preparation of teachers, the Department of Elementary and Secondary Education has agreed to have a CBHE-appointed position on MoSTEP Review Teams and to share initial site team reports, institutional rejoinders, final recommendations, and actions related to state reapproval of teacher education programs with the CBHE. The boards also examined ways to further formalize and systematize communication. Board members believe it is important to understand the initiatives and policy-level discussions that have cross-sector impact. There was general agreement that by sharing information in a timely fashion, each board would be better positioned to impact and reinforce the initiatives that cut across K-16.

The use of Missouri Assessment Program (MAP) scores as one criterion for admission to college was also discussed. If prospective students were required to submit MAP scores as part of the admissions process, it would increase the importance placed on the test by high school students and their teachers. Board members also discussed the K-16 Coalition's recommendation to appoint a standing Mathematics Technical Advisory Committee composed of faculty from both K-12 and higher education. Both boards agreed that such a committee should be charged with working on curriculum alignment between the end of high school and the beginning of collegiate-level work. The boards acknowledge the importance of setting specific target dates for the completion of these recommendations. Staff from the three sponsoring boards were asked to develop a set of recommendations for a mathematics technical advisory committee that would outline a structure, process, charge, and timeline for the project's completion.

Dr. Stein presented an update on the status of the implementation of the Missouri K-16 Coalition's report, Mathematics in Missouri. Staff from the three sponsoring agencies will be utilizing a planning grid that includes desired outcomes, current status, and implementation strategies for each recommendation that commits to a common language and a consistent framework. The next step will be to identify timelines and responsibilities, and a summary matrix will be used to track progress.

Discussion was held on what the agenda should be for the next K-16 project. Mrs. Carmichael commented that the most pressing need is to improve student performance and to reduce the need for remediation. She said that the K-12 curriculum is not well aligned with college requirements and she would like to form a charge to improve student performance. Dr. Lynn Suydam suggested that it would be helpful to research why students do not perform well and reevaluate how math is taught based on the research. Dr. Shannon recommended that research be included in the new charge. Dr. Dean Hubbard emphasized the importance of teaching teachers to understand the concepts of math. Mrs. Carmichael stated that teacher preparation, professional development, and the number of math credit hours are more important than pedagogy. Dr. Stein noted that the Missouri K-16 Coalition has made recommendations concerning mathematics performance and are continuing to work on these issues as part of the implementation of the first K-16 report. Mrs. Grove commented that the focus should be on seamless transitions between high school and college and between colleges. Also more emphasis should be placed on retaining teachers and better preparing them to teach.

Formula Factors for FY 2002 (Tab K)

Dr. Long summarized the formula factors being considered for the FY 2002 budget request. The FY 2001 budget funds two strategic initiatives at the planned level and implementation will continue for mission enhancement. The targeted $25 million funding goal for technical education was achieved in five years, and the targeted $10.2 million for MOBIUS has also been achieved. Targeted funding levels have not been achieved for institutions' maintenance and repair and core adjustments for inflation. Dr. Long stated that this board item asks the Coordinating Board to explore new funding methods in future budget requests which would take into account recommendations from the following reports:

• Toward an Affordable Future - Missouri Commission on the Affordability of Higher Education
• Mathematics in Missouri - Missouri K-16 Coalition
• Action Plans for Collaboration - Knight Collaborative Presidents Roundtable
• Show-me Results - Governor's Interagency Task Force on Education and Prosperous Missourians

Off-campus and Out-of-district Instruction (House Bill 1456) (Tab L)

Dr. Long commented that this agenda item directs the staff to work with institutions to determine how off-campus, out-of-district instructional sites not designated as official House Bill 1456 sites fit the board's initiatives. House Bill 1456 makes provision for the Coordinating Board to recommend funding for the state's public two- and four-year colleges and universities to deliver both degree and non-degree credit instruction in communities where prior need for such instruction has been established by the Coordinating Board for Higher Education. The board established an administrative rule which outlines the procedures institutions follow in developing a HB 1456 proposal for consideration by the board. The board subsequently adopted a policy of limiting total funding recommendations from HB 1456, mission enhancement, and postsecondary technical education to support an off-campus or out-of-district instructional site, to fifty (50%) percent of the cost to deliver instruction in that community by single or multiple providers of higher and postsecondary technical education.

While not officially recommended by the CBHE, since FY 1999 the General Assembly has appropriated operating and capital improvement state aid to seven additional higher education access points. This board item recommends that the board direct staff to work with institutions operating off-campus sites to determine if they are interested in seeking 1456 designation and ensuring that any such proposals meet applicable requirements established by the board.

Revisions of the State Level General Education Policy (Tab D)

Dr. Stein introduced members of the General Education Steering Committee in attendance. They included Dr. John Catau, Dr. Fred Janzow, Dr. Robert Bliss, and Dr. Don Doucette. Committee members announced that the proposed credit transfer policy revisions have been approved by the Council on Public Higher Education and the Presidents and Chancellors' Council of the Missouri Community College Association. At its May 2, 2000, meeting the CBHE Committee on Transfer and Articulation commended the GESC for its excellent work and voted unanimously to forward the proposed policy revision, including the recommended timeline for implementation to the Coordinating Board for approval.

Missouri High School Graduates Performance Report: Outstanding Schools Act - Senate Bill 380 (Tab Information Items 6)

Commissioner Stroup reported that the purpose of this item is to inform the board of the progress CBHE staff is making in ensuring the board's compliance with Section 173.750 RSMo. The law specifies that the report be by school, disaggregated by race and sex, and that no grade point average be disclosed in any case where three or fewer students from any particular high school attend a particular college. This is the third report and is prepared for the 1998 Missouri high school graduates enrolled in the state's system of public higher education. The report also tracks the 1996 and 1997 freshman cohorts' retention patterns after their first year in college. A comparison of the demographics of enrollment indicates growing numbers of freshman enrollment for both white and African American students. Women consistently outnumbered men. In fall 1998, 70 percent of these freshmen reported ACT test scores. Their mean ACT score (22.7) was above the national average (21.0). Ninety-two percent of the 1998 Missouri high school graduates enrolled as full-time freshmen at the state's public four-year institutions took the CBHE recommended 16-unit high school core curriculum. According to the data collected 21 percent of these students were enrolled in remedial mathematics, 13 percent in remedial English, and 9 percent in remedial reading. Statistics show that 75 percent of these students were continuously enrolled for the second academic year with 27.8 earned credit hours on average.

Cost Containment and Quality Improvement in Higher Education Conference - September 28, 2000 (Tab E)

Dr. Dale Swoboda announced that a conference on Cost Containment and Quality Improvement in Higher Education is planned for September 28, 2000 at the University of Missouri-Columbia. The conference is an outgrowth of several significant commitments to finding ways to make college more affordable, including the recommendations of the Missouri Commission on the Affordability of Higher Education, and the results of the implementation of an Alfred P. Sloan Foundation grant to Northwest Missouri State University. The conference will feature presentations by nationally known and respected authorities in the area of higher education cost containment, panels of practitioners that demonstrate methods of containing costs, exhibits by corporate sponsors involved in cost containment efforts, and plenary discussions about the viability and transferability of the techniques presented. The University of Missouri's efforts at process re-engineering will also be featured.

Dr. Dean Hubbard stated that Northwest received a grant from the Sloan Foundation to develop and demonstrate an analytical systematic method to understand costs of its academic and support operations, and the relationship of costs to quality. This project has converged with the recommendations of the Affordability Commission. NMSU has completed the first year of its grant responsibilities and produced what it labels the "Quality/Activity-based Costing (Q/ABC) Seven-step Process." Several areas of activity are included as demonstration projects, including academic settings, computing services office settings, and physical plant operations. The results of these projects will be presented at the conference.

Missouri College Guarantee Program in Relationship to the A Plus Program for the 2000 High School Graduating Class

Mr. Dan Peterson discussed the Missouri College Guarantee Program application process in relationship to the A Plus schools program administered by the Department of Elementary and Secondary Education. The CBHE staff entered into an informal agreement in the spring 1999 in which the Department of Elementary and Secondary Education would provide records of A Plus eligible students on a timely schedule so that the CBHE staff could provide estimated Missouri College Guarantee Program awards for the upcoming academic year. Mr. Peterson informed the committee, particularly the two-year public institutions that the CBHE staff has not received this information for 2000 A Plus eligible high school seniors. It is anticipated that the final information would be received by the end of June. Once this information is received and processed, the result will be reduced estimated Missouri College Guarantee Program awards for A Plus students planning to attend two-year public institutions. This, however, will not have an overall negative impact on students since both programs are state funded student assistance programs.

(End of related discussion from the CBHE Presidential Advisory Committee Meeting.)

Recommended Changes in Funding for Results for FY 2002 and Beyond

Dr. Stein commented that Funding for Results emphasizes accountability with fiscal consequences. FFR elements are dynamic performance indicators that provide leverage to the board in reinforcing its priorities for higher education. The following elements have been targeted for inclusion in the board's FY 2002 budget request:

Elements Common to all Institutions

• Success of Underrepresented groups
• Performance of Graduates
• Freshman Completion Rates
• Successful Transfer
• Campus Teaching/Learning Improvement

Two-year Elements Only

• Degree/Certificate Productivity
• Successful Job Placement

Four-year Elements Only

• Attainment of Graduation Goals
• Quality of New Undergraduate Students
• Quality of New Graduate Students
• Quality of New Teacher Education Students

The element, Assessment of Graduates, is being proposed for deletion. FFR has been successful in promoting systemic assessment programs at Missouri's public campuses, and institutions now have received approximately $7.3 million in their base budgets as a result of doing assessment. It is anticipated that this amount will total over $8 million with the FY 2001 allocation. As a result, institutions now have sufficient funds in their base budgets to support full assessment programs for students who graduate. Elimination of this element does not mean that assessment is no longer important. Rather assessment remains an integral part of FFR, with increased emphasis on how students perform on particular assessments. Another change is the inclusion of all assessment data on graduates' test scores under one element, Performance of Graduates.

Future changes to the board's FFR recommendations that are under consideration include the alignment with the new initiative in general education, the use of locally developed measures, the development of potential new elements regarding both contract training and adult-friendly institutions, and the development of ways to incorporate institutional choice on some FFR elements. Consideration is also being given to the feasibility of designing an FFR performance-efficiency which would analyze the success each public institution has in maximizing its FFR potential in any given year. This information would be useful in evaluating FFR elements for future budget recommendations and in analyzing the extent to which FFR serves as a catalyst for change on particular campuses.

Chairman Henry stated that what has happened with the assessment of graduates element where the board started it, and then it became institutionalized, is the best exemplification of what FFR was intended to be.

Mrs. Findley moved that the board approve the list of FFR elements as listed above for inclusion in the FY 2002 FFR budget recommendation. It is noted that sufficient funds are in institutions' base budgets to support full assessment programs for all graduates. She further moved that the board instruct the CBHE staff to work with institutional representatives to ensure the timely and accurate submission of performance data and to develop a recommended allocation structure for each FFR element. Additionally, Mrs. Findley moved that the staff continue to work with institutional representatives in shaping the board's approach to FFR for FY 2003 and beyond. Mrs. Kauffman seconded the motions, and they were unanimously passed.

Designation of High Demand Areas for the Advantage Missouri Program for 2001-2002

Mr. Peterson reported that the statute for the Advantage Missouri Program (Section 173.781 RSMo) requires the Coordinating Board to annually designate high demand occupational areas in the state. The board shall also designate professions and skill areas directly related to the areas of high demand, and the degree programs or certifications directly leading to employment in such areas. During the first two years of the program this action occurred at the board's October and February or April meetings for the upcoming academic year. It has been determined that the October through April timeline delays the application process for the upcoming academic year. Therefore, the designation process is being initiated earlier for the 2001-2002 academic year so that these decisions and tasks can be completed earlier by staff and the board at its June, October, and December board meetings. This change in timeline will enhance the administrative process so that the application schedule for students and institutions can begin at an earlier date.

The statute also requires the CBHE to work with representatives from the Missouri Department of Labor and Industrial Relations, Department of Economic Development, and other interested labor groups or statewide organizations to designate the high demand occupations. Thus a statewide Advantage Missouri Resource Team was created in 1998. The staff met with the team in May to validate the current process and discuss the recommended high demand occupations for the 2001-2002 academic year. The Advantage Missouri Resource Team and staff are recommending no changes to the high demand occupational categories for the 2001-2002 academic year. Those programs are advanced manufacturing, computer technology, and biomedical/biotechnology related occupations. This reflects the continued need for trained professionals in these areas and the high student demand for participation in the program.

The next step in this process for the 2001-2002 academic year is to begin preparing the listing of academic programs for board approval. This will include the development of an updated program inventory and requests to approved postsecondary institutions for needed revisions and additions. The initial list of academic programs identified by participating institutions will be submitted to the board for designation at its October 2000 meeting. The final list will be recommended for approval at the board's December 2000 meeting so that the application process for the 2001-2002 academic year can begin in January 2001.

Mrs. Kauffman asked if the General Assembly has established, or plans to set, the maximum amount of state tax credits that are allowed under the Advantage Missouri Program. Mr. Peterson responded that the tax credit maximum amounts are contained in the program statute; therefore the General Assembly does not need to take any action.

Mrs. Grove moved that the Coordinating Board for Higher Education designate computer technology, advanced manufacturing, and biomedical/biotechnology related occupations as being in high demand for the 2001-2002 academic year for the Advantage Missouri Program. She further recommended that the Coordinating Board direct its staff to request from all approved Missouri postsecondary education institutions a listing of programs at the two-year certificate, associate, and baccalaureate degree level that are identified with those occupations. The staff will use this information to develop a listing of occupationally related academic programs for review and final approval by the board at its October 2000 meeting. Additionally, Mrs. Grove moved that the Advantage Missouri Resource Team continue its work to review and refine the selection criteria and annually provide the board with updated information as required by Section 173.781 RSMo. Mr. Summers seconded the motions, and they were unanimously passed.

Amendment Process for State Student Financial Assistance Program Administrative Rules

Mr. Peterson commented that the Coordinating Board for Higher Education has the statutory responsibility to administer seven state-funded grant, scholarship, and loan programs. These programs have been enacted by the General Assembly and signed into law by the governor at different times during the past several years. In order for the state to interpret and implement law or policy for any state program, an administrative rule must be drafted and filed with the secretary of state to be published in the Missouri Register. As reported in the MOSTARS annual report to the board in February, the MOSTARS staff will be reviewing the eligibility requirements and policies of all state student financial assistance programs to allow students to maximize the use of state program funding to access postsecondary education. Also, as state and federal issues evolve affecting the delivery of student financial assistance, and as other Missouri higher education policies are developed and implemented, the administrative rules periodically need to be amended so that the rules address the most recent policies for program administration. For example, Congress reauthorizes the Federal Title IV Student Financial Aid Programs every five years which often impacts the existing state policies and regulations that are followed to administer state student financial assistance programs. The staff is proposing to initiate a process in which all of the existing administrative rules be reviewed and amended accordingly to address the following areas:

• students with disabilities;
• students enrolled in multiple Missouri institutions;
• students enrolled in courses through distance education;
• federal student aid eligibility regulations related to students with drug convictions; and
• students who may be in default, or have defaulted on student loans.

The planning process of amending the administrative rules will include discussions and guidance from the CBHE Advisory Committee on Technology and Instruction, the CBHE MOSTARS Advisory Board, and participating Missouri postsecondary institutions. Mr. Peterson pointed out that the October 2000 date for bringing the amended administrative rules before the board is probably too ambitious a timeframe for completing this process; therefore the amended rules may not be presented to the board until December 2000 or February 2001.

Report of the Committee on Transfer and Articulation

Dr. Stein announced that Dr. Jack Magruder is the new COTA chairman.

Dual Credit Implementation

Dr. Stein stated that institutions have both dual credit acceptance and delivery policies on file with the Coordinating Board. Staff is analyzing each institution's current policy relative to six major criteria: student eligibility, program structure and administration, faculty qualifications and support, assessment of student performance, transferability of credit, and evidence of chief academic officer and on-campus faculty responsibility for program delivery. Each chief academic officer will be sent a checklist of the standards associated with each criteria in the new policy and will be asked to indicate if the institution's policy is in compliance with state guidelines. Then institutions will have an opportunity to verify the staff's judgment as well as provide additional information concerning compliance.

State-level General Education Policy for Transfer Students

(For board discussion with the presidents/chancellors see this section of the minutes of the CBHE Presidential Advisory Committee meeting.)

Dr. Stein thanked the members of the General Education Steering Committee and the Committee on Transfer and Articulation for their two years of work in developing this revised policy. He said that they illustrated the best of general education in their interactions with each other in developing the proposed policy revisions.

Mrs. Grove stated that there is one community college that recommends to its students who are interested in becoming teachers that they only attend one year at a community college because if they attend two years some of those credits will not count toward their education degree. She asked that COTA consider looking at transfer and articulation needs as it relates to the education field.

Mrs. Carmichael moved that the Coordinating Board for Higher Education adopt the revised Credit Transfer Policy, Credit Transfer: Guidelines for Student Transfer and Articulation Among Missouri Colleges and Universities, as a replacement for its April 16, 1998 policy. She further moved that the board approve the timeline recommended for phasing in these policy revisions. Notification of the board's action shall be shared with all public, independent, and major proprietary institutions in Missouri. Furthermore, this policy should be shared with the State Board of Education, which shall be encouraged to share the intent of the policy with high school superintendents, principals, counselors, teachers, and students. Additionally, Mrs. Carmichael moved that the board direct its Committee on Transfer and Articulation to work with institutional representatives in the implementation of these policy guidelines, in the design of a standardized reporting format, and in the development of a Principles of Good Practice Statement of General Education for Transfer Students, and that letters of commendation be prepared and sent to each member of the General Education Steering Committee from the Coordinating Board for the excellent service to Missouri's higher education community. Mr. Ewing seconded the motion, and it was unanimously passed. (Attachment B)

Chairman Henry noted that there are a lot of teacher education initiatives occurring now. He cautioned that this is an approach based on good faith. He said that it is extremely important that as there are personnel changes at the institutions that new personnel be educated in the areas of transfer and articulation so that they will be aware of the big picture. Previous agreements have failed in some cases because of that not occurring.

Future Committee on Transfer and Articulation Agenda Items

The following items were identified as key issues for COTA's consideration in future agendas:

• Implementation of the General Education Policy for Transfer Students
• Development of a Principles of Good Practice State for General Education
• The relationship between general education and courses in the major
• The relationship between the 42-hour general education block of credit and professional degree programs
• Students transferring with less than 42 hours
• Data used to evaluate the impact of the general education policy on student behavior
• Student and institutional concerns about policy implementation

2001 Transfer and Articulation Conference

Dr. Paula M. Short, associate vice president for academic affairs, University of Missouri, has agreed to co-chair the 2001 conference with Dr. Stein. The Missouri Community College Association and the Council on Public Higher Education, two of the previous cosponsors have agreed to assist with the conference. It is expected that the remaining cosponsors will also continue their sponsorship. The conference will be held on February 7 and 8, 2001.

Cost Containment and Quality Improvement in Higher Education Conference

(See this section of the minutes of the CBHE Presidential Advisory Committee meeting.)

Dr. Dale Swoboda announced that a conference on Cost Containment and Quality Improvement in Higher Education would be held on September 28 at the University of Missouri-Columbia. Northwest Missouri State University, the Alfred P. Sloan Foundation, the Coordinating Board for Higher Education, and the University of Missouri will sponsor the conference.

Update on the Missouri K-16 Coalition

(For the board's discussion with the presidents/chancellors see this section of the minutes of the CBHE Presidential Advisory Committee meeting.)

Dr. Stein announced that the National Association of System Heads would be holding a State Systems K-16 Institute meeting in July in Utah. He and Mrs. Carmichael will be a part of the Missouri team attending that meeting along with representatives of the University of Missouri and hopefully from the State Board of Education and the Department of Elementary and Secondary Education.

Mrs. Carmichael stated that at the Utah meeting the Missouri team would like to put together some sort of outline of what they think the next charge should be based on board discussions and some of the issues that are occurring nationally. By fall, it is hoped that the new K-16 coalition will be appointed and also that the three K-16 sponsors would come to an agreement on a specific charge. It is planned to share that proposal with the governor-elect in November and the next project would be launched at the December 7 CBHE meeting. Then a final report would be presented to the board in December 2001. Mrs. Carmichael noted that the discussion from the CBHE Presidential Advisory Committee meeting seemed to suggest that the next charge should deal with improving student performance and that the discussions should be data-driven and research-based.

Mrs. Kauffman moved that given the enthusiasm for K-16 that the CBHE strongly support continuing its partnership for K-16 work. Furthermore, K-16 work should emphasize raising student performance at all levels. Issues such as high teacher turnover, low college attendance rates, and improving teacher training and professional development should be considered as factors affecting performance. She further moved that the board support Mrs. Carmichael's working on these issues with its partners, the University of Missouri and the State Board of Education, in formulating the next charge. Mrs. Grove seconded the motion, and it was unanimously passed. Mrs. Kauffman commented that this recommendation simply provides some ideas and it is up to the coalition to identify an agreed-upon approach and make the final determination of where to target its work.

Progress Report on the Implementation of Linn State Technical College's Five-year Master Plan and Mission Review Process

Dr. Barnes reported that the first mission review cycle of Linn State Technical College formalized with the board's approval in 1995 has now been completed. Implementing that master plan amounted to a state investment of $4,885,355 in operating and a cumulative $14,481,594 in capital improvements between FY 1997 and FY 2000 and Linn State Technical College meeting eligibility for accreditation by North Central Association (NCA).

Dr. Ellen Veile, vice president for planning, assessment, and institutional excellence, Linn State Technical College, presented some results of that first mission review cycle that culminated in an institutional self-study and the North Central Association evaluation. The self-study and NCA evaluation will become the benchmark for the next five-year mission review cycle.

Dr. Veile presented some history of how Linn State Technical College evolved from offering its first program in 1961 to the NCA accreditation visit in 2000. Senate Bill 101 defined Linn State as a public state institution with an independent governing board offering only the AAS degree or certificates in highly specialized and advanced technical programs. The Coordinating Board further clarified the mission of the institution as an associate of applied science degree-granting institution with open/selective enrollment and a mission focusing on programmatic access to highly specialized technical education. The five-year mission plan required achieving NCA accreditation, designing technical programs, changing policies and procedures, designing support services, developing infrastructure, and developing faculty. The college achieved NCA candidacy status in 17 months and will hear the final outcome of their accreditation evaluation in July 2000.

Dr. Veile summarized what the institution has accomplished in the accountability measures of geographic access, programmatic access, efficiency, and quality teaching and learning. Linn State has drawn students from a majority of counties within Missouri and provides access to a number of students who are in need of financial aid. They have enhanced two AAS degree programs and added five new AAS degree programs. The freshmen success rates in terms of completion after the first year range from 66 to 78 percent. The CBHE's goal for open institutions is 55 percent. Linn State is a partner in the Advanced Technology Center in Mexico with Moberly Area Community College, the city of Mexico, and the University of Missouri-Columbia Extension. They have a mobile training unit which was developed with the support of East Central College, industry partners, and the DHE and DESE. Linn State has developed over 15 articulation agreements with two- and four-year institutions and over 30 articulation agreements with area vocational technical schools.

LSTC has developed a faculty-led merit pay-for-performance model utilizing the shared governance process and increased admission standards across all programs. The number of faculty with appropriate degrees has increased and by December LSTC anticipates that 94 percent of the faculty will have appropriate degrees. The institution has consistently placed a high percentage of students in jobs related to their degrees. A 19-hour general education core has been achieved and general education courses have successfully survived extreme scrutiny from the NCA team. Faculty led assessment plans have been implemented. Library activity and holdings have been increased. Dr. Veile commented that in order to achieve quality in teaching and learning appropriate minimum infrastructure is required. An information technology center will be completed in the spring of 2001 that will house the library. A 96-bed cottage style-housing unit and a housing commons are under construction. Funding has been requested for a heavy equipment technology, heavy/medium truck, automotive collision repair center which would be unique to Missouri if it is funded and developed.

Once accredited in 2000, LSTC anticipates a focused NCA visit scheduled for 2002/2003 to address some challenges. One challenge is that LSTC is an open enrollment institution without a delineated and progressively well-defined developmental education program. The institution has allowed a developmental math class to meet a general education math requirement for the two-year certificate programs. NCA noted that the integration of LSTC's mission, role, and scope within the state system needs to be addressed. The self-study and the continuing NCA process will provide many of the elements of the new five-year mission enhancement plan, however the college must undergo its first strategic planning process between August 2000 and January 2001. Another challenge is finding ways to better work with other Missouri colleges in order to improve the system of technical education offered to citizens of Missouri.

Dr. Velie noted that while LSTC has made remarkable progress in the past three years the evolution could not have been accomplished without the contribution from many people both internal and external to the college. Some of those who assisted were the institutions involved that made up the CBHE/LSTC advisory group who helped with the development of the first five-year plan. Others were the consortium institutions that taught courses on the Linn campus and provided degree programs for the faculty, and the CBHE staff who provided the persistent support, collegial advice, and held strong expectations, in particular Dr. Terry Barnes and Mr. Leroy Wade. Dr. Velie, on behalf of the LSTC Board of Regents, the president, the administration, staff and students thanked the CBHE who approved the first five-year plan, provided firm admonitions in a timely manner, held the college to task and standards, and recommended funding for infrastructure and operating initiations. She stated that the college would not be where it is today without all this assistance.

Chairman Henry observed that the board certainly takes pride in the accomplishments that LSTC has made in a short period of time.

Appointments to the Video Instructional Development and Educational Opportunity (VIDEO) Program Advisory Committee

Commissioner Stroup reported that the statute that created the Video Instructional Development and Educational Opportunity Program established a 29-member advisory committee. Appointments to the committee are made by the Coordinating Board for Higher Education (10), the State Board of Education (13), the Governor (2), the President Pro Tem of the Senate, (2) and Speaker of the House (2). The ten appointments by the Coordinating Board represent public four-year institutions (4), public two-year institutions (4), public television (1), and the cable television industry (1). No more than four shall be from any one congressional district. At this time, there are five vacancies on the committee to be filled by the CBHE: public four-year sector (2), public two-year section (2), and cable television industry (1). One of the recommended appointees, Dr. Patricia Lipetzky has resigned from her position in Missouri and will be leaving the state so another appointee will have to be selected for her slot.

Mr. Summers moved that the Coordinating Board appoint the following four individuals to three-year terms, from July 1, 2000 to June 30, 2003, to the Video Instructional Development and Educational Opportunity Program Advisory Committee: Mr. Dan Bain, Director of Telelearning, St. Louis Community College (District 2); Mr. Alan Wamsley, Director of Instructional Support, Jefferson College (District 3); Mrs. Elizabeth Wilson. Librarian, Lincoln University (District 4); and Mr. Tom Morris, Education Committee Chairman, Missouri Cable Telecommunications Association (District 8). Mrs. Findley seconded the motion, and it was unanimously passed.

Proposed Guidelines for Selecting Priorities for Higher Education Capital Improvement Projects, FY 2002

Dr. Long reported that the guidelines are identical to those adopted by the board last June with the exception that for community colleges major maintenance and repair projects are included along with construction, renovation, and modernization activities. This does not reduce the board's ability to recommend maintenance and repair appropriations for community colleges up to the 10 percent in statute. The guidelines give priority to projects for which campuses have master plans and projects for which institutions demonstrate a commitment for continued support. Renovation and conversion of space will be prioritized over new construction.

Dr. Long noted that there had been a discussion with representatives of the community colleges as to whether or not projects that are not directly related to technical education would be accepted and considered by the staff and board. The staff's position is that those projects would be considered and brought to the board but projects directly related to technical education would receive a higher priority. The issue of whether or not the board has statutory authority to fund projects that are not of a technical education nature has been raised. The staff will continue to look into this and make a recommendation to the board at a later time.

Mr. Ewing moved that the Coordinating Board adopt the Guidelines for Selecting Priorities for Capital Improvements Projects for Public Colleges and Universities - FY 2002. Mrs. Kauffman seconded the motion, and it was unamiously passed. (Attachment C)

Proposed CBHE Staff Salary Schedule to Reflect Uniform Classification Plan Pay Grid, FY 2001

Commissioner Stroup commented that the staff is subject to the Uniform Classification and Pay Plan (UCO). The majority of staff have had their positions analyzed by the Division of Personnel and now have salary ranges approved by that office. There are still some positions yet to be classification by the Division of Personnel and a few positions are exempt from UCP classification. These state pay plan for FY 2001 calls for a 2 percent plus $600 increase beginning July 1 and an additional $400 on January 1, provided an employee is performing satisfactorily and has been with the state for 18 months.

Mrs. Kauffman moved that the Coordinating Board for Higher Education approve the proposed changes in its staff salary schedule as indicated. Mr. Summers seconded the motion, and it was unanimously passed. (Attachment D)

Formula Factors for FY 2002

(For board discussion with the presidents/chancellors see this section of the CBHE Presidential Advisory Committee meeting minutes.)

Dr. Long commented that this item asks the board to direct staff to work on a new budget proposal for FY 2002 that prioritizes ongoing initiatives of the board, those items for which full funding has not been received, and to develop new items in conjunction with colleges and universities to implement board policy.

Mrs. Kauffman noted her concern that the board continue its efforts to pursue its goal of 1.25 percent for maintenance and repair. She also stated that the board should place a high priority on inflationary costs and protect that funding in the budget process.

Mrs. Findley moved that the Coordinating Board for Higher Education direct the commissioner of higher education to develop and implement a plan that revises the board's annual request for increased funding on behalf of Missouri's higher education institutions that makes initial modification in FY 2002 and more comprehensive changes in FY 2003 that reflect the following funding elements; adjustment to institutions' core budgets (commonly referred to as inflation funding), maintenance and repair activities, mission differentiation, postsecondary technical education plan, funding for results, state supported grants and scholarships, targeted improvements in technology-based delivery system, and initiatives to implement any new board policies. Mr. Summers seconded the motion, and it was unanimously passed.

Off-campus and Out-of-district Instruction (House Bill 1456 - 1988)

(For board discussion with the presidents/chancellors see this section of the CBHE Presidential Advisory Committee meeting minutes.)

Chairman Henry suggested that the proliferation of these sites presents a problem to the board and stated that there probably is a need for legislation to deal with the problem. Policy has been made through capital appropriations the last couple of years without these sites being as well thought out as they should have been.

Mrs. Kauffman moved that in order to clarify the operations and funding of the sites established by the General Assembly, that the Coordinating Board for Higher Education limit the eligibility of FY 2002 inflationary increases of selected off-campus and out-of-district instruction sites until such time as the sponsoring institution(s) submit appropriate proposals and meet the requirements and guidelines of state statutes and CBHE administrative rules pertaining to HB 1456 sites. Mrs. Kauffman further moved that the Coordinating Board for Higher Education direct the commissioner of higher education that prior to recommending approval of any new HB 1456 proposal, that the sponsoring institution(s) take into consideration the following additional provisions, including: evidence of collaboration with other institutions, evidence of maintaining state aid requests at a maximum of fifty (50%) percent of total costs, evidence of utilization of electronic delivery of instruction, and evidence of consideration given to encouraging local school districts to annex to a sponsoring community college district. Mr. Ewing seconded the motion, and it was unanimously passed.

Summary of Legislation Truly Agreed to and Finally Passed - Second Regular Session, 90th General Assembly

(For board discussion with the presidents/chancellors see this section of the CBHE Presidential Advisory Committee minutes.)

Dr. Long reviewed the legislation relating to higher education that was passed during the current legislative session. The bills were:

• House Bill 1456 relating to certain salary expenses to be used for maintenance and repair matching requirements at community colleges.
• House Bill 1396 relating to the designation of February as Missouri Lifelong Learning Month, the University of Missouri requesting appropriations for the funding of research grants for spinal cord injuries; making technical corrections to legislation regarding student representatives to governing boards, and removing language regarding charging or collecting tuition as opposed to incidental or educational fees at the University of Missouri.
• House Bill 1808 which modifies public colleges and universities options on retirement policies.
• Senate Bill 894 which changes the relationship between assessed valuation thresholds and the maximum tax levies that may be imposed by community colleges without voter approval.

Coordinating Board for Higher Education Annual Report to the Governor and General Assembly

Commissioner Stroup reported that this item is the annual report of the actions of the Coordinating Board and the activities of the Missouri higher education community and highlights the accomplishments achieved through the five strategic initiatives included in the Blueprint for Missouri Higher Education as well as recent efforts in the areas of college affordability, K-16 education, and collaboration.

Mr. Ewing moved that the Coordinating Board for Higher Education accept the 1999 annual report of Missouri higher education, Blueprint for Missouri Higher Education?Reporting the Results, and present it to Governor Mel Carnahan and the Missouri General Assembly. Mr. Summers seconded the motion, and it was unanimously passed.

Report of the CBHE Nominating Committee and Election of Officers

Mr. Summers, chairman of the nominating committee, presented the following slate of officers:

Lynn Ewing, Chairman
Marie Carmichael, Vice Chairman
John Bass, Secretary

There being no nominations from the floor, Mr. Summers moved that the slate of officers be elected by acclamation. Mrs. Findley seconded the motion, and it was unanimously passed.

Chairman Henry was presented with a plaque and proclamation for his outstanding leadership and dedication as Chairman of the CBHE.

CBHE Appointment to the Missouri Higher Education Loan AuthorityMr. Ewing moved that John Bass be reappointed to serve as the CBHE's representative to the Missouri Higher Education Loan Authority Board of Directors. Mr. Summers seconded the motion, and it was unanimously passed.

Information Items

The board received the following information items:

Academic Program Actions
Proprietary School Certification and Actions
Proprietary School Certification Administrative Rule Revision Process
Fourth State Aid and Technical Education Payments, and Capital Reimbursements to Community Colleges, FY 2000
State Student Financial Assistance Program Awards FY 2000
Missouri Higher School Graduates Performance Report: Outstanding Schools Act - Senate Bill 380

Executive Session

Mr. Ewing moved that the board go into executive session for the following purpose:

RSMo 610.021(3) relating to "hiring, firing, disciplining or promotion of particular employees by a public governmental body when personal information about the employee is discussed or recorded."

Mr. Summers seconded the motion, and it was unanimously passed with the following vote:

Marie Carmichael - yes
Lynn Ewing - yes
Mary Findley - yes
Ray Henry - yes
Sandra Kauffman - yes
Jim Summers - yes

Adjournment There being no further business to come before the board, the meeting was adjourned at 1:30 p.m.

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Ray Henry, Chairman

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John Bass, Secretary